Benefits of Video Email

Although video email has yet to take off on a worldwide basis, it is safe to say that this day is coming. After all, everybody loves to use videos when they can. Don't you agree that sending a video email could offer many benefits over simple words? The fact of the matter is that while video email is not hot with everybody right now, once it starts to spread it will catch on big time. All in all, there are too many benefits for video email to lag behind for much longer.

So what are the benefits of video email, you may ask? Here are three that you will definitely come in contact with the second that you begin to use video email on a regular basis.

1. When you send video emails the recipient is going to have a much easier time understanding you. After all, a video email is just like sitting across the table from somebody. While they cannot respond to you in real time, guess what? They can simply make another video of their own and email it back to you.

2. For many people, typing emails is not always fun. In fact, for those people who do not like to write or type it can be downright annoying. This is where video email can really pick up the slack. Instead of having to write each email out and then proofread it, you can instead say what you want and then send a video with one click of the mouse. This is a great benefit no matter who you are. The convenience factor is definitely something that you should take into consideration.

3. Getting started with video email is not as hard as you may think. The main reason that many people do not use video email is because they think it is too far advanced for them to figure out. But when it comes down to it this is not the truth. To get started with video email you need two things. First off, you need an email account. Luckily, you can register one of these for free. Additionally, you need to buy a webcam. This will allow you to shoot your video emails, and in turn send them directly from your pc. It is very easy to use a webcam, and once you send a couple videos you will be surprised at just how much you learn.

All in all, the benefits of video email are well varied. The three above are the ones you are sure to encounter early on, but as you send more and more video emails you will become aware of many other benefits. This way of communicating is definitely the wave of the future.

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Taken to Court - Video and Web Conferencing in the Judicial System

Imagine receiving a subpoena to appear in court, yet instead of requiring you to physically be present at the courthouse, you are given a website address for a location and asked to appear at a certain time by visiting the website link. When the link is clicked, your living room or office magically transforms into a courtroom and you find yourself meeting face-to-face with a judge. This may sound like a fictional occurrence, but it's not. The truth is, virtually attending court through a webcam has become an ongoing trend in the judicial system.

With limited resources and judges whose time is spread thin, legal professionals and court officials are embracing video and web conferencing for all stages in the legal process. An efficient way to increase work load capacity, drive down legal related costs and improve upon operational security, video and web conferencing tools are being used to:

Permit defendants to appear remotely - In criminal cases, court officials are allowing unlawful defendants to appear in court through video. This cuts back on the need to transfer violent inmates from a secure location to a non-secure location with civilians around, ultimately increasing courtroom safety, while at the same time saving on transportation costs.

Interface with clients, partners or co-counsel - Law firms are holding online meetings to collaborate on case work, share briefs, review contracts, update clients on case status and study legal paperwork.

Run evidentiary and settlement hearings and proceedings - Rather than dragging both parties into court, only to find out there is not enough evidence for a case, legal teams are presenting their evidence to a judge through video-based hearings. Online web meetings are also being used to conduct settlement hearings.

Depose clients and prep for trial - Attorneys are using online video conferencing to conduct client deposition and testimony prep. All parties log into the conference without having to travel to one general meeting place. These meetings can be recorded, archived and used/reviewed if needed further on in the case.

Consult with special experts - Legal teams are reaching out to experts who may be located in another part of the world and consulting with them on case issues. These experts are also appearing as expert witnesses in "court" (via video conferencing) without having to leave their home or office.

Research and discuss potential jurors - Rather than conducting jury selection in person, court officials are meeting with and interviewing candidates through video and web conferences. This is a great advantage for potential jury members; rather than sitting at the courthouse all day waiting to be called in and interviewed, they can remotely sign into the selection process from the comforts of their office or home.

Allow remote witness testimony - Witnesses are being allowed to "appear" in court without having to travel to the courtroom. In some cases key witnesses can be put in danger by appearing in court; allowing them to provide testimony from remote locations keeps them safe and removes security risks.

As one of the fastest growing technologies, video and web conferencing provides lawyers, judges, legal professionals, court officials and witnesses with an unlimited amount of options for conducting business inside and outside the courtroom doors. It won't be long before trials move from being presented to a judge sitting behind a bench to trials being presented to a judge sitting in their office or in the comfort of their own home.

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Video Conference Software

Videoconference software is a form of shared software, technically called "groupware," so that it allows several concurrent users in locations remote from each other to communicate in real time using both audio and video. Perhaps the earliest form of groupware was developed by Lotus to run on its Domino server.

Understanding Videoconferencing Software

Videoconferencing software (also called the codec) is responsible for digitally compressing audio and video streams in real time. It makes possible compression rates of up to 1:500. How does it work? In simplest terms, it produces a digital stream of 1's and 0's and then subdivides this stream into labeled packets. The packets are subsequently transmitted through either ISDN or IP (or any digital network) using either audio modems or the plain telephony network in applications that do not require high speed. Digital pulses are converted from and to analog waves.

Videoconferencing software work with other required components such as a video camera or webcam for input, computer monitor or television for output, microphones for audio input, and of course, telephones or speakers for audio output. Either an analog or digital telephone network, LAN or the Internet is used for data transfer.

Popular Software

Among the more poplar end-user videoconference software widely available these days are instant messengers, chat software, voice over internet protocol software (such as Skype), virtual room videoconferencing systems, and even Microsoft's Outlook express. To make the videoconferencing experience better for end-users, developers of videoconferencing software are continually working to improve issues with acoustic echo cancellation and multipoint control units, among others. Common problems still associated to videoconferencing software include significant delays in the transmission of voice, reverberation, and feedback. These issues have already been successfully addressed by developers. Multipoint control unit bridges for videoconferences based on IP and ISDN are also being improved.

Developers are finding ways to optimize the number of simultaneous calls that these multipoint control unit bridges can handle.

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Video Conferencing Solution - The Three-Way Conference Trend

It's a busy, busy world that people live in today. There always seems to be more things to do than the time to do them. Now more than ever, distance separates everyone; not just family but business associates too.

Video conferencing is a free technology that is changing the way people get together. Unlike phone conferences, you can actually see the person and read all of their facial cues. Conferencing is not limited by numbers either. In fact, three way conferencing is a growing trend everywhere.

The Perks of a Three-way

Time is everything these days and there never seems to be enough of it. Three-way conferencing can't add time to the clock, but it can help save it. Three-way conferencing makes good business sense. If your boss, a client and you need to meet to discuss a pertinent detail, it would be extremely difficult to arrange a meeting on short notice. Even more so if the client is oversees.

Business isn't the only aspect of life that can benefit from three-way conferencing. Family members can find a new way to reconnect with this simple technology. Anyone who has a computer, web camera, and internet connection can learn to join in on a three-way. It is more personal than a phone call and more affordable than airfare.

Finding the Right Three-way

There are several sites available that offer three-way services. The one you choose will depend on what you need. Each site offers its own pros and cons.

SKYPE is typically seen as a person to person service, but they do have conferencing abilities. You will need to download software to operate this program, but it is fairly user friendly once installed. Add the participants to your invite list and you will be ready to meet.

Palbee is a web-based service so you won't be required to download anything. You will need a webcam and an active account with Palbee. Video conferences do have a one hour time limit.

Wengomeeting is also a web-based service that needs a Flash Player to operate. Downloading a Flash Player is simple and free, so that shouldn't be a hindrance. Once installed this system has a invitation form that the user fills out to inform guests of the conference. This system will run on Windows, Mac and Linux.

The iChat service is only available to MacOSX users. It is free and has several custom options for the computer savvy. It allows you to add background and sound to your conference. If you want your friends to think you are in sunny Jamaica instead of Pittsburgh, there's an app for that.

OoVoo is also a conference service that you will have to download software in order to use. You can utilize any basic equipment to run it. Once you have the software, it has a system that helps you invite people to your meeting.

There are many types of three-way video conferencing services available. With all the variety, you should be able to find the one that works for you. The services are easy to learn and use. So maybe it is time to log on and make the world that much smaller.

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The Basics of Video Transcoding for YouTube

If you want to broadcast your media across the web and most effective method is to use social video sharing sites such as YouTube, as you may know this particular site allows you to take a video file which may reside in your hard drive and upload it to their servers in order to be published and syndicated.

As easy as video sharing may sound it is not very obvious where many people however, the idea of sharing videos with friends can be very exciting. In order to overcome the technological lingo and difficulties that come with video transcoding we must first evaluate the tools that we have available to do so, a webcam is a very useful tool if you want to have a video conversation or Web conference with big group of people or with a friend, webcams are indeed useful but when it comes to video broadcast they are not the best type of hardware that you want to be using, this is because webcams are only able to capture video on a frame by frame basis.

In order to illustrate this point lets make reference to a traditional video frame rate, a DVD movie normally has 30 frames per second which produces a more natural movement as you watch the sequence, other videos may have a lower frame rate which could be even 24 frames per second, these are still very watchable videos however, if you lower the frame rate to let's say 15 frames per second you will notice that the video movement will not be as fluid as other videos and could get very choppy, this is exactly what you will get by using a webcam.

There are better options when it comes to video capture, the best tool that you could use is obviously a video recorder but if you don't have one of these you could use a digital camera which is capable of capturing video in MPEG-4 format or even a cell phone but then again a cell phone may not capture video with the best possible quality.

Once you have captured your video is time to transcode it for YouTube, if your device has captured the scene in MPEG-4 format, AVI, WMV, MPEG or MOV then you are ready to go because YouTube is able to receive such files and then convert them to FLV which is extension for flash media. In order to achieve good quality after YouTube does the conversion you will need to upload a file which has a resolution of 640x480, if you're not able to upload at this resolution you may also upload files at 320 x 240 but they've may not have the best possible quality which can be achieved at a higher resolution. When uploading files to YouTube, remember to edit their time-frame because the site is only able to post videos which last for up to 10 minutes, anything beyond that may not be published so be aware of the time limit.

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Video Conferencing - Across the Table and Across the Globe

Thanks to the progression of technology, the growth of the video conference means that you can be sitting across the table from someone who is across the globe. Bringing people together from remote locations with the use of broadband Internet has become increasingly popular in the business and educational realms. The basic equipment includes a computer with Internet access, a microphone and web cam. This once expensive technology is now more affordable. This reduction in cost makes it more available as businesses try to adapt to the global nature of companies and corporations.

Video conferencing saves businesses and university's money on travel expenses. The obvious savings are airfare and lodging expenses, but the benefits exceed these actual savings. With video conferencing, more people could work from home. With fewer people commuting the benefits to the environment are profound. In addition, this adaptability creates job opportunities for parents with small children, reducing childcare expenses. Seniors who want to continue working, but are unable to travel can still participate in an active way. Disabled adults looking to increase their productivity will have fewer barriers due to the adaptive nature of video conferencing.

Universities use video conferencing to broadcast lectures from one location to another. Students can benefit from sitting under the teaching of professors in another part of the country or world. Highly skilled and sought after leaders in their fields can be more accessible and have a greater impact with the advancing technology that makes video conferencing available.

Governments can also make use of the technology of video conferences in political negotiations. With the world becoming more like a global village, the interactions of political allies is even more important. By taking advantage of video conferences, countries can become more connected without any extra expense. Global politics and negotiations are of utmost importance. Bringing as many people together in a conference setting is not always practical. Video conferencing makes it possible.

For many corporations and companies, the idea of a global cyber community makes good business sense. Parents are able to integrate home and work responsibilities, reduce childcare expenses and enjoy a better quality of life when they are able to be home and still be productive in their jobs. The benefits to the environment are obvious as we reduce air pollution and emissions. Video conferencing brings together the best possible worlds. Face to face interaction without the hassles and expenses of traveling make video conferencing an attractive solution for many businesses.

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Telecommuting With Video Conferencing

There are several reasons why companies should choose video conferencing as a way of conducting their day-to-day business. To many, the equipment available will be able to accomplish any goal a company might set themselves for improving their levels of communication. It will also be able to save money, improve employee productivity and relations, whilst also reducing on commuting costs. Many employees are trying to get their company on board with this amazing new system as it will allow them to telecommute more frequently. Convincing a boss to use this system can sometimes be difficult but several tactics are available that can be used.

First of all, video conferencing can strongly appeal to a company's bottom line. You can explain how using video conferencing equipment will be able to save the company lots of money and will allow you to carry out your job more effectively. Most business owners will be interested to hear that. Further, video conferencing will be able to save the company additional expenses on travel costs, whilst increasing your safety which in turn might increase your companies profits and productivity.

You will however also need to make sure that the job at hand will still be your priority during business hours. Having a separate at-home office space is nonetheless essential.

You can also offer to cover the cost of any of the equipment that you'll be using at home. Webcams can be fairly inexpensive and many computers come with built-in microphones. Also, you will need to try to have information available on places in which they will be able to purchase their in-office systems. Companies like Polycom, Cisco and Tandberg have amazing options and quality support.

Try to explain how this new way of working will also be potentially able to improve relationships with colleagues. Companies often find that using this type of software can make it easier for employees to reach out to their co-workers as well as other offices. It can also allow them to obtain and provide information to others faster and in turn get decisions made in a timely fashion.

Don't focus on your own personal reasons for wanting to telecommute. Make sure you always remain on topics that will be able to help the company improve and reach its goals. Your boss will surely not be interested in benefits that include staying at home and reducing gas expenses for your car. You can however let them know that video conferencing and telecommunication can be quite economical, cost-effective and practical.

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